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Job Opening details:-
Company Name :- Villa Maria Academy High School
Position Name :-
Company Location :- Malvern, PA 19355
Job Category :- General
Full Job Description :-
Department: CounselingJob Title: Counseling Administrative AssistantReports to: Director of Counseling
ROLES AND RESPONSIBILITIES
The Counseling Services Administrative Assistant is responsible for performing specialized clerical and technical tasks related to the maintenance of student college records and files; as well as related duties as required in the activities of the Counseling Department. As a member of the VMA community, the individual supports the mission and core values of Villa Maria Academy.
· Maintains a variety of files, documents and student records (e.g. grades, transcripts, academic achievement records, etc.) for the purpose of documenting and/or providing reliable information relative to ALL student records with confidentiality.
o Track all senior college decisions, Scholarships and Honors decision letters
o Post scholarship monies into SCOIR and communicate information to Markcom.
o Update standardized test results and GPA’s on SCOIR throughout the year; Provide test scores to C&I to be uploaded in PowerSchool.
o Send Mid-Year and End-Year transcripts for current Seniors to colleges.
o Process new student records, including requesting transcripts and records from other schools, creating a cumulative folder, and entering student data into appropriate databases.
· Process and transmit requests for student information, including student transcripts and education verification within 48 business hours from time of request.
· Coordinate College data on students and requests for data.
o Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.
· Serve as Representative for Counseling Center
o Provide help to students visiting the counseling center.
o Be a point of contact for faculty and staff with and know each counselor’s schedule for the day
o Schedule any appointments and requests for counseling staff as needed.
o Assists other Admins/Counselors with general office support.
· Coordinate and manage College Representative Visits for Students and Reps
o Assist in scheduling college admissions representatives, on campus or virtually.
o Monitor and communicate the schedule to students and faculty and document all student excused absences for college campus visits.
· Serve as the Communication liaison for Counseling department/Events:
o Coordinate and communicating information and ticket submission, evite creation and management, all registration for counseling events.
o Assist with organization and coordination of counseling-related fairs/large-scale meetings
· Create Convocation Program each May.
Interested candidates should submit their resume, letter and an application found at : https://www.vmahs.org/about-villa-maria/employment-opportunities/
Sr. Mary Smith, IHMDirector of Personnel
Job Types: Full-time, Contract
Pay: $45,000.00 per year
Flexible spending account
Health savings account
Paid time off
8 hour shift
Monday to Friday
Customer service: 1 year (Preferred)
Work Location: One location
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