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Job Opening details:-
Company Name :- The Resort at Paws Up
Position Name :-
Company Location :- Greenough, MT 59823
Job Category :- General
Full Job Description :-
The role of the Special Events Manager is to assist the Special Events and Conference Services departments to devise, plan, promote and execute successful special events at The Resort at Paws Up and the green o.
Primary Functions and Responsibilities
Collaborate with the Director of Special Events to refine and grow established special events, and to create compelling new ones.
Work closely with the Director of Special Events, Conference Services leadership, and other critical departments throughout the Resort to thoroughly plan all special events well in advance. This could include leading interdepartmental meetings, creating event schedules, creating and distributing Banquet Event Orders (BEO) and other essential memos.
Assist the Director of Special Events in researching and recruiting featured guest participants for special events.
Assist in generating and distributing agreements for featured participants.
Assist in collecting pre-arrival details, and assist in utilizing this information with other departments to potentially arrange travel, accommodations, and activities for the guest participants.
Oversee operational pre-event communication, including coordinating organizational calls with guest participants and key Paws Up and green o staff, and creating and distributing contact lists.
Importantly, act as the primary on-property point of contact for all incoming featured participants, with responsibilities including welcoming them in person, ensuring on-property transportation and accommodations are ready upon arrival, providing amenities, and communicating their itineraries, responsibilities and locations to them.
Act as the primary operational representative for Special Events on property throughout the year. Collaborate and coordinate with other key Resort staff to set up, execute and take down the events themselves.
Assist with various on-going administrative support, including securing participant assets, ordering needed supplies and scheduling payment of fees.
Partner with Sales & Marketing staff to help ensure that events are well publicized generally, and effectively promoted on property specifically. Assist to ensure thorough awareness, understanding and enthusiasm for events among both staff and guests, so as to ultimately drive participation in the events themselves.
Assist in scheduling regular interdepartmental meetings following events, to assess successes and areas where improvements can be made for future events.
Other Functions and Responsibilities
Maintain flexible hours to accommodate guest and event needs. Position requires full availability including evenings, weekends, holidays or otherwise as needed. Work schedules can be planned in advance.
Maintain a positive working relationship with all Resort team members to enable a collaborative working environment.
Display hospitality and professionalism to our guests and team members at all times, take pride in representing The Resort at Paws Up and the green o professionally with our guests and assure that all transactions with guests are handled in a legal, ethical, and confidential manner.
Perform work in a safe and high-quality manner.
Maintain a clean and neat appearance at all times.
Experience and Abilities Preferred
This role requires an exceptionally motivated individual who can both think quickly and plan far ahead, work both highly independently and deeply collaboratively, and who can navigate a myriad of challenges while embracing unique opportunities.
Very strong organizational skills, excellent communication skills, creativity, a collaborative spirit to build meaningful relationships inside and outside the organization, a tireless and positive work ethic, and the drive to deliver memorable experiences will be rewarded in this position.
Bachelor’s degree in events, hospitality, communications or other related field and/or equivalent experience required.
Working knowledge of Microsoft Office and Teams a plus.
Valid Driver’s License required.
The position offered is full-time and year-round and located in Greenough, Montana. The Resort at Paws Up offers great benefits including:
Medical, Dental, Vision
Employee Discounts on Merchandise
Employee Activity Discounts
A great work environment in a beautiful luxury resort setting
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