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Job Opening details:-
Company Name :- State of Ohio Jobs
Position Name :-
Company Location :- Columbus, OH
Job Category :- General
Full Job Description :-
: United States of America-OHIO-Franklin County-Columbus
: Job & Family Services
Bargaining Unit / Exempt
: Bargaining Unit
: Apr 16, 2022, 10:59:00 PM
: Operational and Administrative Support
Agency Contact Name
: ODJFS Workforce Administration
Agency Contact Information
REMOTE Administrative Professional 3 – PN: 20037831 (22000316)
The Ohio Department of Job and Family Services (ODJFS) is a $3.5 billion agency with approximately 2,500 employees. ODJFS develops and supervises the state’s public assistance, workforce development, unemployment insurance, child and adult protective services, adoption, childcare, and child support programs. ODJFS’ mission is to improve the well-being of Ohio’s workforce and families by promoting economic self-sufficiency and ensuring the safety of Ohio’s most vulnerable citizens.
At ODJFS, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!
Low-cost health care benefits with FREE dental and vision
Guaranteed 11 paid holidays each year
Significant employer paid OPERS contributions
Employee tuition reimbursement programs
Wellness incentives for healthcare participants
And much more!
To learn more about ODJFS, please visit our website at www.jfs.ohio.gov, find us on LinkedIn and follow us on Facebook.
NOTICE: Current employees of ODJFS in the OCSEA union have selection rights before all other applicants. Applications from all other candidates will only be considered if an internal OCSEA applicant is not selected for this position.
Major Duties and Responsibilities:
Under direction, provides secretarial and non-routine administrative support (i.e., independently formulates decisions and/or judgments involving non-legal interpretation of policies and procedures as they would apply to given situation to resolve problems, to prepare correspondence and/or reports, or to carry out other assignments): represents Bureau of Labor Market Information (LMI) on workgroups and committees; organizes meetings between LMI management and other agency staff; organizes and maintains calendar of meetings and appointments for Bureau Chief; prepares correspondence for Bureau Chief’s signature and/or for routing for executive/governor signature; makes arrangements and prepares information for conferences, meetings, and trainings; works on LMI special assignments as required; makes recommendations for improvements of clerical operation of LMI; gathers information and compiles reports; prepares and responds to routine and non-routine internal and external correspondence; researches and prepares data for LMI staff; communicates decisions, directives, and assignments to LMI staff on behalf of Bureau Chief; communicates effectively with Deputy Director’s office.
Performs secretarial tasks: maintains and updates LMI staff contact information and work schedules; logs information into the Customer Tracking System; prepares out-of-state travel requests for Bureau Chief; prepares electronic travel authorization in Ohio Administrative Knowledge System (OAKS) for Bureau Chief; maintains status report of out-of-state travel requests for all LMI staff; responds to routine information requests as directed; reviews documents drafted by LMI staff for format, grammar, and spelling; takes meeting minutes (e.g., weekly managers’ meeting) and distributes to appropriate staff; tracks completion of performance evaluations for LMI new hires and sends reminders to managers; tracks completion of mandatory training and policy acknowledgements for LMI staff and sends reminders as needed; utilizes personal computer to produce correspondence, reports, and other documents; schedules conference rooms; prepares and tracks invoices as directed; answers phones and channels calls to appropriate parties for response; coordinates acquisition and maintenance of equipment (e.g., fax; copier; printer).
Performs clerical tasks: receives, opens, logs, scans, and distributes incoming mail to appropriate section; maintains and retrieves electronic and hard copy files and documents; orders and distributes general and special order supplies; maintains and updates databases containing publications mailing lists; prepares routine forms; prepares records retention and disposal schedules and arranges records transfers; greets and directs visitors.
Performs other related duties as assigned (e.g., participates in staff meetings; travels to attend meetings and trainings as required; maintains logs, records, and files).
The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications.
The ideal candidate, at minimum, must have at least the following:
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college;
and 12 mos. exp. in secretarial/administrative professional field.
Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
Or 12 mos. exp. as Administrative Professional 2, 16872.
Or equivalent of Minimum Class Qualifications For Employment noted above.
Major Worker Characteristics:
The candidate selected for this position would be expected to possess the following characteristics to perform the essential duties of the job.
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*.
Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).
Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
(*)Developed after employment.
Unless required by legislation or union contract, starting salary will be the minimum salary of the salary range (step 1, currently $22.15 per hour) associated with this position.
All answers to the supplemental questions
must be supported by the work experience/education provided on your civil service application.
Unless the posting requires, please do not include attachments, as attachments will not be considered as part of your application.
TRAVEL REQUIRED, AS NEEDED. MUST PROVIDE OWN TRANSPORTATION OR, IN ORDER TO OPERATE A STATE VEHICLE, YOU MUST HAVE A VALID DRIVER’S LICENSE.
Remote Work Details: This position, upon approval, may work remotely and require occasional in-person work for training, meetings and other operational needs. Successful candidates must have and maintain internet at their remote location during normal working hours. Employees will have access to shared workspaces at an ODJFS location. Employees must reside in Ohio and within a reasonable distance to their assigned work location to respond to workplace reporting requirements.
Status of posted positions: You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to HR_Support_Center@jfs.ohio.gov.
Background Check Information
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
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