April 15, 2024

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[New Job Vacancy] job in Microsoft, (Redmond, WA 98052) – Jobs in Redmond, WA 98052

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Job Opening details:-
Company Name :-
Position Name :-

Company Location :-
Redmond, WA 98052
Job Category :-

Full Job Description :-
We are looking for an exceptional Executive Assistant (EA) to join the
Consumer Channel Sales & Marketing (CCSM) organization. The ideal candidate for this role will need to be able to navigate and change directions quickly within a fast-paced environment, set priorities, stay well organized, and handle multiple tasks simultaneously. An ideal candidate will have stellar interpersonal and leadership skills, initiative, demonstrate good judgment, and the ability to maintain high level confidentiality. Being detail-oriented and having consistent and timely follow-through will be essential to success in this role.

In this position, the EA will provide support to two leaders – the General Manager (GM) of the Category team and the Director of Worldwide Operations, both are within the CCSM organization.


Responsibilities include but are not limited to:

Managing multiple complex calendars with attention to accuracy, timeliness, and ensuring the schedule aligns with the leaders’ priorities and commitments.
Providing group level support for the CCSM Category Team. Supporting and providing guidance to the team regarding corporate policies, space planning, and procurement.
Coordinating logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites.
Partnering with Recruiting and Human Resources to facilitate hiring, including headcount management, as well as onboarding of new employees and internal transfers.
Assisting with headcount management, org chart and team productivity tools maintenance, and security group ownership and management.
Planning and coordinating domestic and international travel plans end-to-end including the proactive anticipation of any and all logistics and itineraries.
Preparing and reconciling expense reports to ensure timely processing.

Detailed Responsibilities:

1. Standard EA position duties

Manage and prioritize calendar with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments.
Help drive the rhythm of the business (ROB). This includes creation of a predictable cadence to meetings, deliverables and expectations for the leadership team and extended organization.
Maintain e-mail distribution lists to ensure they are up-to-date and aligned with appropriate roll up aliases.
Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites.
Support all aspects of space, including current space portfolio maintenance, large scale moves, and provide transparency of future space needs and team nuances
Partner with recruiting and human resources (HR) to help facilitate hiring, including headcount management and reporting, as well as onboarding of new employees and internal transfers, Including Org Chart maintenance
Coordinate domestic and international travel end-to-end, including all logistics and itineraries.
Reconcile and process expense reports for both leaders

2. Compliance Champ

Maintain and ensure compliancy for both teams: Manage and track all required training to 100% completion prior to due date.
Interim approver of all expense reports to ensure proper coding as well as use of personal Travel IOs.

3. ROB

Assist with hosting team meetings including tech management.
Maintain a robust and transparent ROB for Category, Including LT Travel, offsite, Community Catch Ups.
Manage the full matrix of meetings to avoid overlap and overburdening teams.

4. Events

Provide logistics and admin support to team events including scheduling v-team meetings, event invitations, production coordination, and audience segmentation.

5. Business Support extras

Celebrate through multiple formats: Anniversaries, Birthdays, Other events.
Maintain a warm and inviting office setting.
Morale for the team (e.g. gatherings, treats).
Pictures and other ways to create a sense of belonging for the group.

6. Communications

Produce meeting minutes for the Category XLT meeting & OPS weekly staff meeting.
Partner with the Category Business Manager to curate ad-hoc team communications (compliance, training, key deliverables).

7. Finance

Process PO submissions for the team, everything from learning and development trainings, vendor contracts and equipment.
Track equipment and discretionary expenses.
Validate vendor data to ensure proper tracking of expenses.

8. Category Onboarding Guide

Maintain the content within the Onboarding Guide.
Manage the onboarding buddy program.


Minimum three years of experience supporting multiple executives in a large corporate environment.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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