[New Job Vacancy] job in FirstWater Building and Design, (Boca Raton, FL 33487) – Jobs in Boca Raton, FL 33487

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Job Opening details:-
Company Name :- FirstWater Building and Design
Position Name :-
Company Location :- Boca Raton, FL 33487
Job Category :- General

Full Job Description :-
Office Assistant
Established General Contracting Company located in Boca Raton, FL seeking a full time Office Assistant to help facilitate office administration functions within this fast-moving company.
DUTIES AND RESPONSIBILITIES:

Receptionist – Answering the telephone and other office duties as required
Assis with data entry using Excel for customer billing and data reports
Set up new customer files in Builder Trend software (software experience not required)
Input Vendor invoices and charges associated with projects from sub-contractor’s and material providers using Builder Trend software
Upload Vendor Proposals for each customer in Builder Trend software
Input COI renewal dates for Vendors in Builder Trend software
Order and provide COI (Certificate of Insurance) documents to customers
Assist with customer permit packages
Assist with HOA documents
Receive and manage Notices to Owner regarding service and material providers lien rights
Close out all records and customer files at project completion, save required files in storage for future follow up
Compose a final document for the client that has all the information and warranty on the work done at the job site
Manage the company’s Purchase Order Tracking procedure
The job description above does not include all of the duties required but a general description overall

GENERAL REQUIREMENTS:

The individual must be professional in appearance and demeanor, and very organized with a high attention to detail
Communication skills verbally, electronically and by telephone are essential
Must be able to multi task and complete assignments in a timely manner
Must have computer experience with Microsoft Office, Excel (Intermediate Level required) Excel will be the primary software used
Builder Trend software (a plus) but not required
Must have excellent grammar and spelling skills
Bi-lingual Spanish (a plus)

Job Type: Full-time
Pay: $20.00 – $22.00 per hour
Benefits:

Paid time off

Schedule:

8 hour shift

Education:

High school or equivalent (Preferred)

Work Location: One location

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