[New Job Vacancy] job in Aegis Exteriors, (Pensacola, FL) – Jobs in Pensacola, FL

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Job Opening details:-
Company Name :- Aegis Exteriors
Position Name :-
Company Location :- Pensacola, FL
Job Category :- General

Full Job Description :-
We are looking for a responsible Executive Assistant to perform a variety of administrative and clerical tasks. This position will report directly to the company President. Duties of the Executive Assistant include providing support to our company President, managers, and employees, assisting in daily office needs and managing our company’s general administrative activities. Executive Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Executive Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Paralegal experience
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time
Pay: $18.00 – $22.00 per hour
Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

Education:

High school or equivalent (Preferred)

Work Location: Multiple Locations

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